Have you ever been on the receiving end of a seemingly never-ending meeting change notification? Rescheduled from 2:00–3:00 to 3:30-4:30. Then another one. Moved to Conference Room B. Then Rescheduled to 2:00-3:00. And maybe another Moved to Jim’s Office. And then Moved to Conference Room A.
With electronic calendar and scheduling programs, we don’t always receive details as to why the meetings times or locations are changed. We just get the basic scheduling information on when and where. The best we can do is be flexible and make necessary adjustments. It can be a problem when the meeting is pushed up and you may not have enough time to prepare material required for the meeting.
Another meeting change problem occurs when the moderator is not fully invested.
I once worked for someone who left his weekly staff meeting on a somewhat regular basis. It wasn’t unusual for him to tell us to carry on as he headed out the door into another executive’s office. It was frustrating seeing as we (his staff) were there to report on our projects to him (the boss) so he would be up to speed. After he left, we would briefly update each other before adjourning early. After the first occurrence, I learned to await the impromptu follow-up because – never fail – our boss would call for one-on-ones so we could report the information he missed the first time.
Once you’ve experienced this, it is not difficult to identify the co-worker or superior who is notorious for changing meetings. You can count on him to reschedule five times before the meeting takes place. Or are you that notorious rescheduler?
Either way, good or bad, I can get used to what happens and, ultimately, find it nice when people don’t let you down.